Event Staffing, Institutionalized.
Popsicle Software transforms your event staffing from a chaotic file-management nightmare into a streamlined, bankable corporate asset.
As volume grows, manual scheduling and fractured communication threaten your high margins.
Passing spreadsheets between ops and managers leads to version-control disasters and double-bookings.
Relying on staff to self-report hours via text creates massive reconciliation headaches before invoicing.
Forcing field staff to download clunky mobile apps results in poor adoption and failed on-site check-ins.
Most software lets you create flat events. Popsicle enforces a strict 6-level data matrix. You cannot create a shift without an event. You cannot invoice without a verified check-in.
Staff don't need an app. They receive a secure URL token. One click to check in, one click to check out. Frictionless field compliance.
We don't touch your payroll. Popsicle acts as your strict data processor, giving you pristine, exportable CSVs for your accounting department.
This is your IP. Your branding, your domain, your rules. Built specifically for your firm's workflows, then handed over entirely.
We don't force you to change your business to fit our software. We build the software to fit your business. Fast, bespoke implementation.
Includes full Statement of Work, Architecture Overview, and custom Staff Handbooks tailored to your workflows.
Purpose-built tools that eliminate operational friction and protect your high-margin event contracts.
No app downloads. Staff click a secure URL token to check in and out. Dramatically increases field compliance and eliminates ghosting excuses.
Available slots aren't static numbers. The system calculates open capacity in real-time: Shift Headcount minus Active Assignments. Zero double-bookings.
Shifts have default rates, but Assignments can override them (e.g., senior staff premium). The system strictly uses the Assignment rate for pay calculations to ensure accounting accuracy.
Deleting an Event automatically cleans up Schedules, Shifts, and Assignments. You will never be left with orphaned data pointing to deleted parent records.
Enterprise-grade architecture, without the enterprise bloat. Built on modern, stable frameworks.
A strictly enforced 6-level hierarchy. You cannot create a shift without an event. You cannot create an assignment without a shift.
Replacing the "Jumble of Excel" with a linear, auditable business loop for mid-sized promo staffing agencies.
A sales team secures a contract. This becomes a `Program` in the system, defining total headcounts, base rates, and travel policies.
A specific date/location is locked in. Broken down into time blocks (`Schedules`), and further by role requirements (`Shifts`).
Staff are mapped to Shifts. A unique, secure URL token is generated for their specific assignment.
System calculates time based on token check-ins. Aggregates expenses. Exports pristine data to your accounting team. We handle the data; you cut the checks.
We are a professional, reliable technology firm specializing in operational backend systems. We don't build consumer apps; we build the heavy-lifting infrastructure that allows companies to scale without breaking.
Our development philosophy is "Explicit over Magic." We write type-hinted, strictly validated code because when you are processing thousands of shift hours and payroll dollars, there is no room for dynamic "helper" functions to guess what you meant.
Popsicle Software was born out of a direct partnership with AIP Connect, a fast-growing, blue-chip executive and events staffing firm. Faced with the classic mid-sized growth ceiling—drowning in Excel, losing money on manual timesheet errors, and struggling to deploy staff efficiently—they needed a custom tool.
We built it for them. It works. It is battle-tested in their specific operational environment, and now it is available as a bespoke, white-labeled license for your firm.